On-Demand Courses
The majority of users will take on-demand computer-based training courses through ELMS-Canvas.
In the following table, you can explore the potential courses that you may take. Recommended Roles are the Workday security roles that will be recommended to take a course; Optional Roles are the Workday security roles for which a course is optional.
Learn more about security roles within the Security Learning Hub. You can also visit the Glossary for more information.
If you are a Central Office user, you may have training in addition to the on-demand courses in the following table. Learn more on the Training for Central Office page.
Remember, you must first log in to Open Learning to be able to enroll in courses.
Important: If you've already enrolled in courses, be sure to use Open Learning's Student Dashboard to view your in-progress courses and completed courses.
On-Demand Computer Based Training
General Audience Courses
| Course | Course Description | Recommended Roles | Optional Roles | Enrollment Link |
|---|---|---|---|---|
| Introduction to Workday | This course introduces you to Workday and its core concepts including the worker profile, business processes, and security roles. You will learn how to navigate within Workday, access your information, and complete tasks. You will also learn more about the additional Workday training available. | All users should take this course. | N/A | Enroll in Introduction to Workday.
Did you already enroll? View the course in your Student Dashboard. |
| Using Worktags | This course helps you understand and identify worktags. Worktags are identifiers used to describe and categorize transactions and events in Workday. You will learn about the different types of worktags and how to search for and select worktags. | All users with a Finance-related security role should take this course as a prerequisite. | This is an optional course for typical users or users with a HCM-related security role. | Enroll in Using Worktags. |
| Finding and Viewing Reports in Workday | This course instructs you on how to find and view your available reports. In addition, you'll learn more about report functionality and Workday Worksheets so that you can get the information need, presented exactly how you need it. | All users with a Finance- and/or HCM-related security role should take this course as a prerequisite. | This is an optional course for the typical user. | Enroll in Finding and Viewing Reports in Workday. |
Human Capital Management (HCM) Courses
The courses listed below are Human Capital Management (HCM) courses geared toward campus units.
In addition, central office users may be taking these courses as prerequisites for other courses.
| Course | Course Description | Recommended Roles | Optional Roles | Enrollment Link |
|---|---|---|---|---|
| HCM Core Concepts | This course helps you understand Human Capital Management (HCM) foundational concepts in Workday. You will learn more about worker types and staffing models, supervisory organizations, the job catalog, worker profiles, security roles, and worktags. | All users with a HCM-related security role should take this course as a prerequisite. | N/A | Enroll in HCM Core Concepts. |
| Manage Positions | This course helps you understand how to manage positions within Workday including creating positions, editing positions and position restrictions, managing a position freeze, closing a position, and viewing key reports. | Campus Units: HR Analyst, Recruiter Central Office: Central Compensation Partner |
Campus Units: HR Divisional Partner, HR Partner, Manager Central Office: President Office Partner |
Enroll in Manage Positions. |
| Initiate Job Requisitions | This course helps you understand the job requisition process within Workday, how to create and edit job requisitions, and how to run job requisition reports. | Campus Units: Equity Partner, Recruiter Central Office: Central Compensation Partner, Central Recruiting Partner |
Campus Units: HR Divisional Partner, HR Partner (if involved in the job requisition process), Manager (if involved in searches) | Enroll in Initiate Job Requisitions. |
| Recruit to Hire | This course helps you to understand the recruiting process using Workday. You will learn how to manage candidates from application to hire. This course also includes the reports you can run to assist you in managing the process. | Campus Units: Equity Partner, Manager, Recruiter Central Office: Central Recruiting Partner |
Central Office: Central HR Compliance Partner | Enroll in Recruit to Hire. |
| Hire & Onboarding | This course helps you to understand key concepts in the hiring and onboarding process within Workday. You will learn the business processes, sub-processes, and workflows for hiring and onboarding including running related reports. | Campus Units: HR Analyst | Campus Units: HR Divisional Partner, HR Partner, Manager Central Office: Central Academic Partner, Central HR Compliance Partner, Central Recruiting Partner, President Office Partner, Provost Office Partner |
Enroll in Hire & Onboarding. |
| Form I-9 in Workday |
This course helps you understand how to complete, review, and submit Form I-9 to E-Verify within Workday. Contact your university's human resources office to learn about the laws and policies in working with Form I-9 and E-Verify. | Campus Units: I-9 Partner Central Office: Central I-9 Partner |
N/A | Enroll in Form I-9 in Workday |
| Academic Appointments | This course helps you understand how to complete academic staffing processes within Workday. You will learn how to add, update, and end academic appointments. | Campus Units: Academic Analyst, Academic College Partner, Academic Department Partner, Academic Partner Central Office: Central Academic Partner |
Central Office: Faculty Affairs Partner, Graduate School Partner, ISSS Partner, Provost Office Partner | Enroll in Academic Appointments. |
| Change Job | This course helps you understand how to process job changes within Workday. You will learn how to select the correct reason and initiate job change tasks. | Campus Units: HR Analyst | Campus Units: HR Divisional Partner, HR Partner Central Office: Central HR Partner, Faculty Affairs Partner, President Office Partner, Provost Office Partner |
Enroll in Change Job. |
| Add & End Job | This course helps you understand how to add and end additional jobs in Workday. You will learn how to add a job, how to complete an overload, and end a job. | Campus Units: HR Analyst | Campus Units: HR Divisional Partner, HR Partner Central Office: Central HR Partner, Faculty Affairs Partner, President Office Partner, Provost Office Partner |
Enroll in Add & End Job. |
| Compensation | This course helps you understand the process for completing compensation changes within Workday. You will learn about compensation plan details, how to request compensation changes, enter payments such as allowances and one-time payments, and period activity pay. | Campus Units: HR Analyst, HR Partner | Campus Units: Academic Analyst, Academic Partner, HR Divisional Partner, Manager, Recruiter Central Office: Central Compensation Partner, Central Recruiting Partner, Payroll Administrator, Payroll Partner, President Office Partner, Provost Office Partner |
Enroll in Compensation. |
| Termination | This course helps you understand terminations within Workday. You will learn how to initiate and complete the termination process. | Campus Units: HR Analyst | Campus Units: HR Divisional Partner, HR Partner, Manager Central Office: Central HR Partner, Central Staff Relations Partner, Faculty Affairs Partner, President Office Partner, Provost Office Partner |
Enroll in Termination. |
| Time Tracking and Absence Management for Departments | This course helps you manage time tracking and absences within Workday. Absence includes time off and leaves of absence (LOA). You will learn how to enter, correct, and approve time for workers/direct reports, enter absences and correct time off on behalf of an employee, review work schedules, and view key absence-related reports. | Campus Units: Absence Partner, Academic Absence Partner, Manager, Timekeeper Central Office: FML Analyst |
Central Office: Central Absence Partner | Enroll in Time Tracking and Absence Management for Departments. |
Finance Courses
The courses listed below are Finance courses geared toward campus units.
In addition, central office users may be taking these courses as prerequisites for other courses.
| Course | Course Description | Recommended Roles | Optional Roles | Enrollment Link |
|---|---|---|---|---|
| Requisition for Goods and Services | This course helps you understand the purchase requisitioning process in Workday. You will learn how to create and manage purchase requisitions, and create returns and receipts. | Campus Units: This course is intended for users who requisition for goods and services, as well as anyone with the security role of Cost Center Procurement Reviewer, Gift Manager, Grant Manager, Project Manager, or USource Manager. Central Office: Business Asset Accountant, Business Asset Tracking Specialist, Buyer |
Central Office: Institutional Fleet Lead, Laser Safety Lead, Network & Infrastructure Lead, University Police Lead | Enroll in Requisition for Goods and Services. |
| Procurement for Driver Worktag Managers and Cost Center Procurement Reviewers | This course helps you understand the procurement process in Workday. You will learn how to create change orders, returns, and receipts, as well as request changes to supplier contracts. | Campus Units: Cost Center Procurement Reviewer, Gift Manager, Grant Manager, Project Manager, USource Manager Central Office: Business Asset Accountant, Institutional Fleet Lead, Laser Safety Lead, Network & Infrastructure Lead, University Police Lead |
N/A | Enroll in Procurement for Driver Worktag Managers and Cost Center Procurement Reviewers. |
| Procurement Cards (P-Cards) in Workday | This course helps you learn how to request procurement cards (P-Cards), verify P-Card transactions, and upload P-Card statements. | Campus Units: P-Card holders and potential cardholders should take this training in addition to users with the Procurement Card Verification Updater role. Central Office: Credit Card Lead |
N/A | Enroll in Procurement Cards (P-Cards) in Workday. |
| Internal Billing | This course helps you understand the internal billing process in Workday. You will learn how to create an internal service delivery and create and maintain internal catalogs and catalog items. | Campus Units: Internal Service Delivery Data Entry Specialist, Internal Service Delivery Manager Central Office: Accountant, Internal Catalog Data Entry Specialist |
N/A | Enroll in Internal Billing. |
| Customer Accounts and Contract/Billing (External AR) | This course helps you understand managing customer accounts and customer contract/billing in Workday. You will learn how to create/maintain customer accounts, invoices, and contracts which can be used for invoice automation for recurring billing. | Campus Units: Cost Center Customer Specialist Central Office: Accounts Receivable Operations Lead, Accounts Receivable Specialist |
N/A | Enroll in Customer Accounts and Contract/Billing (External AR). |
| Introduction to Accounting Journals | This course helps you understand how costs are distributed and adjusted by leveraging accounting journals and accounting adjustments. You will learn fundamental accounting concepts and then how to create journals, reverse journals, review journal errors, and create accounting adjustments. | Campus Units: Journal Entry Central Office: Accountant, Accounting Manager, Business Asset Accountant, Gift Accountant, Grant Accountant, Payroll Accountant, Plant Accountant, SPAC Accountant, Cash Manager, Cash Manager - UMCES AL Working Fund, Cash Manager - UMCES CBL Working Fund, Cash Manager - UMCES HPL Working Fund, Cash Manager - UMCES CA Working Fund, Cash Manager - UMCP ICA Working Fund, Cash Manager - UMCP Working Fund, Settlement Specialist |
N/A | Enroll in Introduction to Accounting Journals. |
| Grants for Departments | This course helps you understand how to review sponsored awards in Workday. You will learn how to review key reports and approve payroll accounting adjustments, costing allocations, and subaward invoices. | Campus Units: Costing Specialist, Grant Manager, Principal Investigator | N/A | Enroll in Grants for Departments. |
| Effort Certification for Departments | This course helps you understand effort certification in Workday. You will learn about the Pro Forma Effort Certification task, how to review and change effort certifications, and manage outstanding effort reports through the Effort Certification Work Area. | Campus Units: Effort Certification Reviewer | Campus Units: Principal Investigator, Effort Certification Analyst | Enroll in Effort Certification for Departments. |
| Payroll Accounting for Departments | This course helps you understand payroll accounting in Workday. You will learn how to assign/maintain costing allocations and create payroll accounting adjustments. | Campus Units: Costing Specialist, Grant Manager, HR Analyst | N/A | Enroll in Payroll Accounting for Departments. |