Compensation
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Compensation
From the worker profile, you can view compensation as a result of staffing and ad-hoc compensation-related events. Check out the Compensation tab to view compensation and pay change history.
Compensation Plans
- The Salary Plan is used to associate eligible salaried workers with the appropriate base salary elements.
- The Hourly Plan is used to associate eligible hourly workers with the appropriate hourly rate amount.
- Allowances are used for additional compensation paid on a regular basis.
- Period Activity Pay is used to pay workers for fixed-term activities and payment arrangements.
- One-Time Payments are used to give a worker a one-time lump sum payment.
Tasks
- Manage Period Activity Pay – This task allows HR and managers (when applicable) to pay employees for fixed-term activities and payment agreements.
- Request Compensation Change – This task allows HR to request a standalone compensation change and can be used to increase/decrease base pay as well as to add/change/remove an allowance.
- Request One-Time Payment – This task allows HR to request a standalone one-time lump sum payment for a specific circumstance or activity.
This table includes the relevant course(s). You can enroll in courses at any time on the On-Demand Courses page.
| Course Title | Description |
|---|---|
| Compensation | This course helps you understand the processes for completing compensation changes within Workday. You will learn about compensation plans and how to request compensation changes, enter one-time payments, and manage Period Activity Pay. |
For Managers, Campus Units, and Central Office:
For Campus Units and Central Office:
Can an employee see compensation changes?
Yes. Workday offers an employee visibility date that can allow time to enter increases, communicate to employees, and pay out accordingly. The HR Analyst can add an employee visibility date to delay when an employee can view a future salary change. If the employee visibility date is not entered, then the employee will be able to see the transaction once completed.
Can employees see their own compensation in Workday?
Yes, employees have access to see their own compensation details. They can see their base pay including allowances as well as completed one-time payments that have been made on their behalf.
When should the Request Compensation Change process be used?
This process should be used to administer ad-hoc compensation adjustments such as equity adjustments or retention increases. If the details of the job profile are changing, then the Change Job business process should be used.
How do we enter an allowance or payment that we want to start in the future?
Future-dated payments can be entered into Workday as far in advance as needed, without restriction.
How do I give someone an administrative increment?
If the employee already has a position and no details of the job are changing, the HR Analyst will be able to input the appropriate allowance plan using the Request Compensation Change process. If you are transferring an employee into a new position, then the HR Analyst will be able to add the administrative increment along with the salary or hourly plan details.
Which frequency should we use when entering salaries and hourly rates?
Compensation should be entered in either an annual or an hourly amount. When on the compensation screen, ensure that the Frequency field lists either Annual if a salaried employee, or Hourly if an hourly employee.
How many salary plans should an employee have?
When assigning compensation, the employee should have either one salary plan or one hourly plan. No employee should be given multiple plans. Employees can be assigned a salary plan/hourly plan in addition to an allowance plan.
What effective date should be used to enter for a one-time payment?
Whatever pay period that the effective date used for the one-time payment falls in determines when the payment is paid. If the one-time payment is to be paid in January, use any date in January as the effective date.
Will retro payments be automatically calculated?
Yes, retro pays are automatically calculated and do not require a one-time payment (pay adjustment). Employees can immediately able to see retro increases upon completion.
I need to assign a non-standard payment to an employee, but the payment is not available in the drop down for one-time payments for the employee. What should I do?
Each one-time payment is associated with the employee’s job profile. If the employee is being paid for a job that is not their primary responsibility, then an additional job may need to be added and then the one-time payment for that secondary responsibility can be completed.
How will pay be recouped for period activity pay if the activity ends up being canceled?
The HR Analyst can navigate to manage period activity pay to cancel the activity.
What if the employee assigned period activity pay for winter term ends up resigning mid-term? How do I adjust period activity pay?
The HR Analyst can use the Manage Period Activity Pay task to prorate the amount the employee is due. For example, if the amount was $1,000 and the employee had worked 50% of the term, then the amount would need to be adjusted to $500.