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Time and Absence

Workday is the system used to record worked time and time away from work. Worked time is recorded using the Time application and time entry tasks. Time away from work is recorded using the Absence application and absence tasks.

Did You Know? With the implementation of Workday, exempt staff and faculty no longer complete a bi-weekly timesheet. They only need to record time off and leaves of absence using Workday's absence calendar. View the full announcement here.


Workday Absence IconAbsence Management

In Workday, time away from work is called an "Absence".  Employees use Workday to request and record their time away from work. Standard, short-term time away from work (e.g., sick/annual) is a type of absence called "Time Off".  Time off can be used hourly for a partial day. Situational, unique time away from work is called a "Leave of Absence" (e.g., parental, sabbatical). Leaves of Absence may be longer in duration and often require documentation. Managers and central office staff use Workday to approve absences and ensure that the employee is paid correctly, the absence is properly documented, and absence balances are reflected appropriately.

Applications (Apps)

  • Absence – Employees use this application to begin tasks or view information related to Absence. 
  • Time and Absence – Managers use this application to begin tasks or view information related to Time Tracking and Absence Management of their teams.
    • My Team’s Absence Managers use this dashboard to view reports related to their team's time off and leaves of absence.
    • Time Off and Leave Calendar – Managers, Absence Partners, Central Absence Partners, FML Analysts, and Timekeepers (as needed) use this to view the absence requests of the teams they manage.
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Job Aids

Step-by-step instructions for completing tasks and viewing information

View Time & Absence Job Aids
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Videos

Watch Workday demonstrations

View Time & Absence Videos
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Crosswalks and Guides

Legacy information and it's related information in Workday

View Time & Absence Crosswalks and Guides
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Business Process Workflows

Process diagrams and additional details

View Time Off and Leave of Absence Workflows
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Reports

Access the information you need

View Time & Absence Reports
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On-Demand Training Course

Self-paced courses that provide information about Workday and how to complete key tasks

View Time & Absence On-Demand Training Courses
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Key Changes

Changes you can expect with Workday

View Time & Absence Key Changes
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Security Roles

Information about Workday security roles

View Time & Absence Security Roles
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Frequently Asked Questions

Answers to commonly asked questions

View Frequently Asked Time & Absence Questions
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Create a Request

Submit a specific request

Create Misc. Requests
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Open a Case

Ask a question or request assistance

Open a Case with UHR

Time Tracking LogoTime Tracking

Workday is the system for recording working time. Employees either swipe a time card on an existing time clock, use the Workday web-clock to check-in and check-out, or manually enter their time into Workday. Time is the Workday functional area encompassing daily or bi-weekly time entry, meal breaks, time corrections, premium pays, and all associated approvals.

Applications (Apps)

  • Time – Employees use this application to begin tasks or view information related to Time.
  • Time and Absence – Managers use this application to begin tasks or view information related to Time Tracking and Absence management of their teams.

Reports

  • My Team's Time Entry Managers with workers who record time use this dashboard to view reports related to timesheets.

Tasks

  • Enter My Time – Employees (manual entry employees only) use this task to enter their time, review their time entered, and submit their time.
  • Enter Time for Worker – Managers and Timekeepers (as needed) use this task to enter time on behalf of a worker or edit a worker’s time.
  • Review Time – Managers and Timekeepers (as needed) use this task to review and approve time of all of their time recording employees.
document

Job Aids

Step-by-step instructions for completing tasks and viewing information

View Time & Absence Job Aids
video

Videos

Watch Workday demonstrations

View Time & Absence Videos
crosswalk

Crosswalks and Guides

Legacy information and it's related information in Workday

View Time & Absence Crosswalks and Guides
report

Reports

Access the information you need

View Time & Absence Reports
training

On-Demand Training Course

Self-paced courses that provide information about Workday and how to complete key tasks

View Time & Absence On-Demand Training Courses
key change

Key Changes

Changes you can expect with Workday

View Time & Absence Key Changes
security

Security Roles

Information about Workday security roles

View Absence Management Security Roles
question mark

Frequently Asked Questions

Answers to commonly asked questions

View Frequently Asked Time & Absence Questions
arrow

Create a Request

Submit a specific request

Create Misc. Requests
agent headset

Open a Case

Ask a question or request assistance

Open a Case with UHR
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