Academic Calendar
Academic Calendars outline the key academic dates and events associated with a semester and academic year. Calendars regulate various processes including class schedules, registration, billing, financial aid, and numerous other academic procedures.
Academic Calendars enable UMD to uphold precise guardrails for records and date-specific processes. This includes term dates, registration periods, examination periods, grading periods, and the broader academic year structure. Deadlines for administrative processes are also included, such as dates for tuition payment and course withdrawals.
Academic Calendars in Workday can be used to set up Calendar Policies, which will set a timeframe for different processes. Policies are assigned to a Program of Study or an Academic Unit and Level, then inherited down to subordinate Academic Units.
Academic Calendar Components
Touchpoint to Academic Unit and Program of Study: Every Academic Unit and Program of Study in Workday will be linked to an Academic Calendar. While Calendars can be assigned to multiple Academic Units and Programs of Study, Academic Units and Programs of Study are limited to one Calendar. For example, the Program of Study Computer Science degree program can only be aligned with one Academic Calendar whereas the Semester Calendar can be assigned to the Computer Science degree program.
Users can either assign a Calendar to an Academic Unit or Program of Study, or it can be inherited from a Superior Academic Unit. For example (intended for example purposes only and not the actual design or policy), the Semester Calendar may inherit down to a college, its departments, and some of its graduate Programs of Study. However, some other graduate Programs of Study within that college may break the inheritance using the 12-Week Calendar instead.
UMD can create date controls based on the Academic Calendar, which will set the date and times that activities will occur in an Academic Period. Date controls will be inherited from superior Academic Units but can be broken for Academic Units with different dates for their processes. Date controls include:
- Grading: Start and End Dates
- Enrollment Window
- Registration Appointments
- Conferral Dates
Can a student register outside of their registration appointment?
Date controls ensure appropriate guardrails for students. For example, a registration appointment indicates when a student can first register for a course, and students cannot register before this date. However, once the registration appointment start date has arrived, students can continue to register throughout the rest of the enrollment window.