Updates & Insights
Your one stop-shop for updates, changes, tips, tricks, and alerts about Workday.
Workday Updates & Insights
- During the last pay period, many timekeepers reported they were unable to approve time for the employees they support. The team has identified the issue and corrected it.
- Managers will notice a slight change to how time approvals are delivered to them in Workday. Approvals will now be delivered as a notification prompting you to utilize the Review Time task instead of a task with the Approve and Send Back buttons.
- Timekeepers will have a few less clicks when editing and approving time for the employees they support. Previously, time entered and submitted by a timekeeper on behalf of an employee would route to the manager for approval. Now, these edits will be automatically approved once submitted enabling timekeepers to better support managers with time tracking.
- When are my employees getting reminders about entering their time? When should managers and timekeepers expect notifications and reminders from the system to approve time? Employees who manually enter their time in Workday will receive a notification in Workday and an email reminder on Monday morning following the end of the pay period if they have not entered and/or submitted their time. Managers will receive a notification when time has been submitted by an employee or has been submitted on their behalf and is awaiting approval. Timekeepers will not receive system generated notifications or email reminders.
- Some employees receive a payroll freeze notification after their time is approved in Workday. Have no fear, their time has been recorded and no additional action is needed.
- Employees with multiple positions and multiple time entry types will need assistance from their manager or timekeeper to record time for their manual entry position. We have a report to help you identify these individuals as well as clearer guidance on how to work with these employees to ensure their time gets recorded correctly.
- We have recently updated the requisition types for creating a purchase requisition including changing the names of several types and adding new types. Read more for a full list of requisition types and descriptions, including updates to the impacts to purchase orders.
- You asked and we listened! RPT3187 TIME Time Tracking Audit is now available to enable you to more easily audit time shifts, period schedules, time entries, and time approvals across your entire unit. Additionally, we’ve made changes to RPT1077 TIME Timesheets My Awaiting Approval enabling it for timekeeper use.
- Due to updates agreed upon in the most recent MOU, Bargaining Acting positions receive an acting allowance effective 21 days after the employee is working in the position. When processing a change to an acting position within the bargaining unit at UMCP and UMES, the HR Analyst receives a Task to enter an acting allowance effective 21 days after the employee has been working in the acting position.
- An issue with RPT314 GRANTS Award Budget to Actuals is now resolved.