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Payroll Accounting

Payroll Accounting iconPayroll Accounting

The Payroll Accounting functional area encompasses multiple payroll-related processes such as assigning a costing allocation and creating a payroll accounting adjustment. 

Costing allocations are the means by which an employee’s compensation is charged to appropriate USources, Grants, Gifts, Projects, and other costing worktags. 

Payroll accounting adjustments are corrections to costing on previously posted payroll journal lines corresponding to a prior pay period(s). These processes utilize your knowledge of worktags and, depending on your security role, can be performed ad hoc.

Payroll Costing Allocations

  • Costing allocations should cover, at a minimum, the entire fiscal year. 
  • These are required for all worker positions and in some cases will be assigned to the worker/position/earning level.
  • Costing allocations can be assigned as an ad hoc task or as a subprocess of a staffing event.

Payroll Accounting Adjustments

  • They are required after pays are completed and if the costing on the payroll-related journal line needs to be reclassified.
  • When initiated from Effort change, the adjusted payroll accounting details are populated from the Percentage Change on the Effort report. This only applies to UMCP. 
  • Payroll accounting adjustments will require a Change Reason Code and responses to the Changed Effort Survey questions when grants are involved.

Tasks

  • Assign Costing Allocation – Costing Specialists or HR Analysts can use this task to assign costing allocations at the worker/position or worker/position/earning level.
  • Create Payroll Accounting Adjustments – Costing Specialists can use this task to create standalone payroll accounting adjustments.

Reports

  • Payroll Accounting Costing Allocations – This report for Costing Specialists and HR Analysts lists all worker costing allocations.
  • Payroll Accounting Costing Allocations - Expiring – This report for Costing Specialists and HR Analysts lists all expiring worker costing allocations. 
  • All Workers Costing Allocations – This report for Costing Specialists and HR Analysts lists all worker costing allocations.
  • Payroll Commitments by Company and FIscal Period – This report for Costing Specialists and HR Analysts provides a summary of payroll obligation balances at any given time. 
  • Payroll Commitment Summary – This report for Costing Specialists and HR Analysts presents obligation activity relating to a specific worker/position. 
  • Payroll Costing by Organization – This report for Costing Specialists and Sponsored Program Managers allows managers to view all costing allocations for their organization.

This table includes the relevant course(s). You can enroll in courses at any time on the On-Demand Courses page.

 

Course Title Description
Payroll Accounting for Departments This course helps you understand payroll accounting in Workday. You will learn how to assign/maintain costing allocations and create payroll accounting adjustments.
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